Payroll Administrator
Process employee records, payroll and statutory information.
- Duration10 weeksat 8 to 10 hours a week
- LevelEntry-levelPeople
- AccessStart freeFull pathway in NIBS Plus
- Workplace Lab7 tasksReal work, assessed
What you'll do every day
- Maintain employee records and personnel files
- Collect and check payroll inputs each cycle
- Run the payroll from inputs to payslips
- Administer leave, attendance and statutory deductions
- Answer employee payroll queries
- Prepare the documentation payroll audits ask for
Skills you'll build
5 skills, each with its own courses and the other careers that use it.
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Payroll administration
Used in 1 career path
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Payroll systems
Used in 1 career path
-
Microsoft Excel
Used in 9 career paths
-
HR administration
Used in 2 career paths
-
Compliance and POPIA
Used in 6 career paths
Tools you'll use
- Payroll software
- Microsoft Excel
- HR systems
- Microsoft 365
Named as the tools the job uses. NIBS claims no relationship with any vendor.
Your pathway, step by step
10 weeks, at your own pace. Start free; NIBS Plus opens the full pathway and the Workplace Lab.
- Foundation Digital Workplace Foundation: the systems, files and communication every office runs on.
- Skill Courses The skills this role needs, one short course at a time.
- Workplace Lab 7 practical tasks in the software the job uses.
- Portfolio The documents, spreadsheets and records you produced, kept as evidence.
- NIBS Credential Assessed against the NIBS standard and recorded on your Skills Passport.
- Professional Recognition SABPP: what membership means and how a designation works.
- Formal Progression The Office Administrator occupational qualification, where it is offered.
The Role Pathway that teaches this career
Skill Courses that also cover this role
- People Operations Payroll Administration Basics A short practical skill in people operations. Learn it, show it in a practical task, and have it recorded on your Skills Passport. Included in NIBS Plus View course
- People Operations HR Administration Essentials A short practical skill in people operations. Learn it, show it in a practical task, and have it recorded on your Skills Passport. Included in NIBS Plus View course
- Office Productivity Excel for Workplace Administration A short practical skill in office productivity. Learn it, show it in a practical task, and have it recorded on your Skills Passport. Included in NIBS Plus View course
- Compliance POPIA Essentials A short practical skill in compliance. Learn it, show it in a practical task, and have it recorded on your Skills Passport. Included in NIBS Plus View course
Workplace Lab: the 7 tasks
Your simulated employer sends the brief and the files. You do the work in the real software; a facilitator assesses it against the NIBS standard.
- 1 Load a batch of new employees with complete records
- 2 Check a month of timesheets and leave forms for errors
- 3 Run a payroll cycle and produce payslips
- 4 Reconcile payroll totals to the general ledger
- 5 Prepare the PAYE, UIF and SDL schedule
- 6 Respond to a set of employee queries in writing
- 7 Set access and retention rules for payroll data
Where it leads
Job titles employers use for this work.
- Payroll Administrator
- Payroll Clerk
- HR and Payroll Assistant
- Payroll Officer
Vacancies, learnerships and internships are posted in NIBS Campus as they come. NIBS does not guarantee placement.
Professional recognition
Learning can lead to a profession. Here is what that means for this career.
SABPP
South African Board for People Practices
Human resources and people practices
- Why join
- Professional registration in HR, a recognised standard of practice, continuing professional development and a ladder of professional levels to grow through.
- Membership
- Registration considers your qualification, level of work and experience; an RPL route exists for people who do not meet the standard route.
- Designations the body awards
- HR Technician, HR Associate, HR Professional, Chartered HR Professional, Master HR Professional, on its own requirements
- Recognition of prior learning
- SABPP provides an RPL route for applicants who do not meet the normal requirements.
CPD: CPD recognition subject to approval. SABPP runs a CPD provider system; NIBS is not an accredited provider. Relationship: Relevant professional body. NIBS has no partnership with it and holds no CPD approval from it. Membership is between you and the body, on its own requirements.
Formal progression
Where a formal qualification is offered, this career leads toward it. A separate programme with its own registration, assessment and fees, never included in NIBS Plus.
Become a Payroll Administrator.
Join NIBS Campus free and take the first course today. Add NIBS Plus when you want the full pathway and the Workplace Lab.